The new feature Invoice Group in NetSuite Release 2020.2 (Part 1)

September 15, 2020

The second major update of the year, NetSuite 2020 Release 2 is packed with features such as an enhanced NetSuite platform that allows accounting teams to take advantage of automation to deliver real benefits to business-critical processes more efficiently and with increased productivity. We have critically reviewed and evaluated the new features, today we will look at the helpful feature of Invoice Group. To access this feature, you have to first access your Release Preview (or any other 2020.2) account and activate the feature there. This is done under Setup -> Company -> Enable Features. The feature is listed under the “Billing” area. Afterward you have to show the group billing fields on the forms, the steps in detail:

Customer: “Group Invoices” in Main information
Sales Order: “Group Invoices” in Main information
Invoice: “Group Invoices” and “Group to” in Main information
Additionally you can set a document sequence for Group Invoices under Setup > Company -> Auto Generated Numbers:

Now you need to activate group invoicing on the customer record. You can only group those customers who are marked this way. This flag is set by default for Sales Orders. You can find this flag on the “Financials” Subtab. For the applicable customer, you create the Sales Order and check if the flag was set. Afterwards the Sales Order can be invoiced. After the creation, you can navigate to the Group Invoices form following the path: Transactions -> Sales -> Group Invoices. All the invoices that can be grouped are displayed on the screen. In this form you can mark the invoices and then confirm with “Submit”. The processing status is displayed and after a short time (and a refresh of the page) the created Group Invoice can be displayed. On the original invoices you can see the link to the Invoice Group, which can also be remove here. After the first check, this feature looks like a cool feature that many customers have been waiting for, but: